Exporting records
What you have recorded comes out as a PDF here. The documents are built from your records at the moment you ask for them, so there is nothing to keep in sync and nothing to fill in twice.
Where the controls are
Open Records and choose the child at the top of the page. Their Documents card sits on the right on a laptop, and after Days on a phone. Each document is one row: its name, a line saying what it holds, and a Make PDF button.
The documents
Grade report. Offered for children below high school. This year’s subjects and grades, in a form that reads like a report card. This is the one most families send to a parent, a grandparent, or a file.
Transcript. Offered instead for a high schooler. Courses from every high-school year, grouped by school year, with credits and a cumulative GPA, as a parent-issued transcript in the shape admissions offices expect.
Attendance log. Every school day of the year, in one document.
Portfolio. Notes and photos from Moments, gathered by subject. A photo is listed by its caption, so the document stays light, and the pictures stay in Moments.
Records bundle. Offered for everyone. An attendance log plus a subject summary with grades, and hours if you keep them, gathered into one file. This is the one to reach for when somebody official asks what you have been doing.
Making one
1. Check that Records is showing the year you want. The year is in the line under the page’s title, and you can change it in Options, the sliders button at the top of the page, under School year. The documents follow it, apart from the transcript, which always covers every high-school year.
2. Press Make PDF on the document you want. The button reads Making… while the document is built.
3. When it is ready, Download appears under the document’s name, with when it was made. Press Download to open it.
Documents are made on our servers, so making one needs a connection. Each row keeps the last one you made, so you can download it again without rebuilding it. When your records have moved on, press Make PDF again, and the new file takes the old one’s place on the card. The earlier file is still kept, and comes with Export a copy. Until a child’s first school day of the year is counted, each row says Ready after the first school day instead.
If you keep hours and still use the phone app from before 1.1 (version 1.0.8), the PDFs you make there show no hours until the hours question has been answered, and that app has no screen for it. Update the app, or answer the question on the website: Home asks “Do you keep hours as well as days?” once, on a day that has blocks, and Settings has it under Hours.
What the records bundle says about your state
Every bundle carries the same plain disclaimer: it is a general records format to help you keep the records your state may ask for, requirements vary and change, and you should verify your state’s current rules with your state’s education department before relying on the document.
We mean that literally rather than as legal throat-clearing. The bundle is a well-organized account of your year. Whether it satisfies a particular state is your state’s question to answer.
Who can see these files
Only you. The documents you make and any photos you have captured are kept in private storage scoped to your account, never in a public location. A download link is signed for you at the moment you open the page and is not a public address that keeps working for anyone who finds it.
Taking everything with you
Settings has a full export, under Privacy and data, called Export a copy. It builds a zip containing every record in your account as data, together with your uploaded files, and hands you a short-lived download link. It is not a summary or a selection: it is the lot.
Account deletion lives in the same place and is self-serve. You confirm it with a code we send to your email. Neither one requires you to email us and ask, and neither is buried behind a retention flow.
Frequently asked questions
Can I download a document again later? Yes. Each row on the Documents card keeps the last one you made, with when it was made, so you can download it again without rebuilding it. Making it again puts the new one in its place. The earlier file is still kept, and comes with Export a copy.
Can anyone else open my exported files? No. Documents and captured photos are kept in private storage scoped to your account, and a download link is signed for you when you open the page rather than being a public address that keeps working for whoever finds it.
Does the full export include my photos? Yes. Export a copy, in Settings under Privacy and data, builds a zip holding every record in your account as data together with the files you uploaded. It is the lot, not a summary.
Where to go next
Grades, GPA, and the transcript covers filling in what the transcript needs. If something here is not behaving, write to us.